SMARTBOOKS School Accounts.
Simple accounts for Irish parishes

Accounting software designed to meet the unique requirements of Irish primary schools.

SMARTBOOKS Specification

SMARTBOOKS School Accounts consists of 6 modules, as listed below.

Income Module

The Inome Module provides the functionality needed to enter all categories of income including grants, donations, and fund-raising activities.

  • Fully integrated with the Bank & Cash Modules.
  • Pre or post-dated transactions.
  • Prior period adjustments allowed.
  • Full edit & delete facility on all entries.
  • Donor records for quick input of donations & tracking donor history

Setup Module

The Setup Module is used to specify general system settings, such as School Details and Income and Expense Categories. It also contains utilities to control user access, backup and restore your data, and import payroll data from HRPay.

  • Basic School Settings - name, address, etc.
  • Definition of Income Categories.
  • Definition of Expense Categories.
  • Link to HRPay Payroll (planned feature).
  • Backup & Restore Utilities.
  • Configuration of startup screen.
  • Technical Support - including functionality to provide remote diagnosis and repair
  • Function-by-function user access control.

Purchases Module

The Purchases Module provides the functionality needed to manage supplier records, enter purchase transactions, and record payments to suppliers.

  • Fully integrated with the Bank and Cash Modules.
  • Pre or post-dated transactions.
  • Prior period adjustments allowed.
  • Full edit & delete facility on invoices, payments, and credit notes.
  • Full on-line supplier account history with drill-down facility.
  • Graphical display of account histories.
  • Ability to add supplier accounts "on the fly" during transaction entry.
  • Alphanumeric account numbers with unlimited number of suppliers.
  • Default expense category by supplier.
  • Full supplier account edit/delete facility.

Reports Module

The Reports Module contains a selection of key reports, with the ability to add further reports if necessary. Additional reports can be provided by Aquila Technology.

  • User-defined reporting periods.
  • Reports to screen, disk file, or printer.
  • Income Report - both summary and detailed.
  • Outstanding Grants Report
  • Donor History Report
  • Purchases Report - both summary and detailed.
  • Supplier History Report.
  • Outstanding Purchase Invoice Listing.
  • Bank & Cash Account History Reports.
  • Bank Interest & Fees Summary.
  • Non-invoiced Purchases Report.
  • Financial Summary Report.
  • Income & Expenditure Analysis

Bank Module

The Bank Module provides functions to manage banking transactions, and to maintain and reconcile bank accounts.

  • Fully integrated with the Receipts, Purchases, and Cash Modules.
  • Pre or post-dated transactions.
  • Prior period adjustments allowed.
  • Miscellaneous payments.
  • Bank account lodgements.
  • Bank account withdrawals.
  • Full edit & delete facility on all transactions.
  • Inter account transfers.
  • Interest & fees entry.
  • Standing orders & direct debits by week, month, quarter, half-year, and year.
  • Standing orders & direct debits processed in batch mode.
  • Bank interest calculation utility.
  • Full on-line bank account history.
  • Graphical display of account histories.
  • Bank account reconciliation.

Cash Module

The Cash Module provides functions to manage cash on hand, and to make petty cash purchases

  • Fully integrated with the Receipts, Purchases, and Bank Modules.
  • Pre or post-dated transactions.
  • Prior period adjustments allowed.
  • Miscellaneous payments and Petty Cash Purchases.
  • Full edit & delete facility on all transactions.
  • Inter account transfers.
  • Full on-line cash account history.
  • Graphical display of account histories.

General Features

In addition to the module-specific features listed in each of the above sections, SMARTBOOKS School Accounts has features which are common across all modules, including:

Copyright © 2011 Aquila Technology