The SMART solution.
SMARTLEDGER helps you manage Accounts Payable and Accounts Receivable.

Finally, a small business accounting system that speaks your language!

SMARTLEDGER Specifications

SMARTLEDGER First Accounts consists of 6 modules, as listed below.

Sales Module

The Sales Module provides the functionality needed to manage customer records, enter sales transactions, record payments from your customers and, where necessary, issue credit notes.

  • Fully integrated with the Bank & Cash Modules.
  • Pre or post-dated transactions.
  • Prior period adjustments allowed.
  • Dunning Messages.
  • Automatic VAT calculation.
  • Multiple VAT rates per invoice.
  • Full edit & delete facility on invoices, payments, and credit notes.
  • Full on-line customer account history with drill-down facility.
  • Ability to add customer accounts "on the fly" during transaction entry.
  • Alphanumeric account numbers with unlimited number of customers.
  • Customers grouped by type - business or personal.
  • Full customer account edit/delete facility.
  • Document Design utility to create professional quality quotations, invoices, credit notes, and statements on plain paper.

Setup Module

The Setup Module is used to specify general system settings, such as VAT/Sales Tax rates, Currency rates, Income and Expense Categories, and the company information, logo, and colour schemes for invoices, etc. It also contains utilities to control user access, backup and restore your data, and enable electronic invoicing.

  • Company Settings - name, logo, colour scheme, VAT rates Currency Table, etc.
  • Definition of Income Categories.
  • Definition of Expense Categories.
  • Parameters & cover emails for eInvoicing.
  • Backup & Restore Utilities.
  • Purging of historical data.
  • Function-by-function user access control.
  • Configuration of startup screen.
  • Technical Support - including functionality to provide remote diagnosis and repair.

Purchases Module

The Purchases Module provides the functionality needed to manage supplier records, enter purchase transactions, and record payments to suppliers.

  • Fully integrated with the Bank and Cash Modules.
  • Pre or post-dated transactions.
  • Prior period adjustments allowed.
  • Automatic VAT calculation.
  • Multiple VAT rates per receipt.
  • Full edit & delete facility on invoices, payments, and credit notes.
  • Full on-line supplier account history with drill-down facility.
  • Ability to add supplier accounts "on the fly" during transaction entry.
  • Alphanumeric account numbers with unlimited number of suppliers.
  • Default expense category by supplier.
  • Full supplier account edit/delete facility.

Reports Module

The Reports Module contains a selection of key reports, with the ability to add further reports if necessary. Additional reports may be provided by Aquila Technology, or designed by the user, using the integrated Report Editor.
  • User-defined reporting periods.
  • Reports to screen, disk file, or printer.
  • Sales Report - both summary and detailed.
  • Customer History Report.
  • Outstanding Sales Invoice Listing.
  • Batch printing of Invoices, Credit Notes, & Statements.
  • Purchases Report - both summary and detailed.
  • Supplier History Report.
  • Outstanding Purchase Invoice Listing.
  • Bank & Cash Account History Reports.
  • Bank Interest & Fees Summary.
  • Non-invoiced Purchases Report.
  • Financial Summary Report (Mini Balance Sheet and Profit & Loss).
  • VAT/Sales Tax Reports - detailed & summary.
  • Integrated Report Editor.

Bank Module

The Bank Module provides functions to manage banking transactions, and to maintain and reconcile bank accounts.

  • Fully integrated with the Purchases, Sales, and Cash Modules.
  • Pre or post-dated transactions.
  • Prior period adjustments allowed.
  • Miscellaneous payments.
  • Bank account lodgements.
  • Bank account withdrawals.
  • Full edit & delete facility on all transactions.
  • Inter account transfers.
  • Interest & fees entry.
  • Standing orders & direct debits by week, month, quarter, half-year, and year.
  • Standing orders & direct debits processed in batch mode.
  • Bank interest calculation utility.
  • Full on-line bank account history.
  • Bank account reconciliation.

Cash Module

The Cash Module provides functions to manage cash on hand, and to make petty cash purchases.

  • Fully integrated with the Purchases, Sales, and Bank Modules.
  • Pre or post-dated transactions.
  • Prior period adjustments allowed.
  • Miscellaneous payments and Petty Cash Purchases.
  • Full edit & delete facility on all transactions.
  • Inter account transfers.
  • Full on-line cash account history.

General Features

In addition to the module-specific features listed in each of the above sections, SMARTLEDGER First Accounts has features which are common across all modules, including:

  • Full lookup facility on accounts, codes, invoices, payments, etc.
  • Unlimited number of transactions.
  • Help prompt, popup help, and context-sensitive help on all inputs.
  • Multi-currency capability for all transactions.
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