Most businesses don't fail because they run out of good ideas or customers.

They fail because they run out of cash!

Artemis Accounts helps you manage Accounts Payable and Accounts Receivable.

Take control of your cashflow now - handle your Accounts Payable and Accounts Receivable with Artemis Accounts!

 

| Artemis 2 Features | Artemis 3 Features | Client Server Features |

Artemis Accounts - Common Features

All versions of our accounting software, from the single-user Artemis Accounts 1edition to the multi-user client/server Artemis Accounts 3 edition, share a common design and set of core features, as follows:

General Features

Features which are common to all modules include:

  • Full lookup facility on accounts, codes, invoices, payments, etc.
  • Full password protection with function-by-function access control.
  • User-defined reporting periods.
  • Reports to screen, disk file, or printer.
  • Reports exports to Excel, PDF, etc.
  • Validation of all user inputs.
  • Unlimited number of transactions.
  • Integrated Backup and Restore.
  • Help prompt and context-sensitive help on all inputs.
  • Integrated Accounting Tutorial.
  • Integrated Remote Diagnosis functionality.
  • Automatic link to HRPay.

System Administration

The System Module provides facilities to control user access, set-up VAT/Sales Tax Codes and default accounts, and set currency codes and exchange rates. Features of this module include:

  • User-specified invoice numbers.
  • Automatic document numbering.
  • Plain paper or pre-printed invoices.
  • Full multi-company and multi-currency capability.
  • Up to 10 different VAT/Sales Tax codes.

Nominal/General Module

The Nominal/General Module includes the Nominal/General Ledger which is the heart of any integrated accounting system. This module allows you to monitor your assets, liabilities, net worth, income, expenses, and performance to budget.

  • Up to 99 lines per nominal/ general journal entry allowing multiple debits and credits.
  • Cheque numbers may be recorded in nominal/general transactions.
  • Full transaction edit/delete capability.
  • Transactions may be entered for a previous month or year.
  • Recurring transactions by week, month, quarter, half-year, and year.
  • Recurring transactions processed in batch mode.
  • Unlimited number of accounts with edit/delete capability.
  • Three levels of sub-totalling.
  • Maintain monthly budgets for income and expenses.
  • Full VAT/Sales Tax processing & reporting for user-defined periods.
  • 12 pre-configured reports:
    • Trial Balance
    • Balance Sheet
    • Income Statement
    • Sources & Uses of Funds
    • Nominal Journal
    • Account History
    • Recurring Entries
    • Budget Listing
    • Budget Variances
    • VAT Summary
    • VAT Detail
    • Chart of Accounts
  • User-defined accounting periods.
  • Beginning balances automatically set by system for new accounting period.
  • Closing entries dynamically calculated by system.
  • Global account change for all transactions.

 

Purchases Module

The Purchases Module provides all of the functionality needed to manage supplier records, enter purchase transactions, and record payments to suppliers. A full Creditors' Ledger in included in this module with comprehensive reporting and inquiry facilities.

  • Fully integrated with the Nominal/General Ledger.
  • Pre or post-dated transactions.
  • Prior period adjustments allowed.
  • Automatic VAT/Sales Tax calculation.
  • Multiple VAT/Sales Tax rates per receipt.
  • Full edit & delete facility on invoices, & payments.
  • Credit note entry facility.
  • Full on-line supplier account history with drill-down facility.
  • Ability to add supplier accounts "on the fly" during transaction entry.
  • Alphanumeric account numbers with unlimited number of suppliers.
  • Default expense account by supplier.
  • Full supplier account edit/delete facility.
  • 12 pre-configured reports:
    • Open Invoices
    • Schedule of Payables
    • Payables Aging
    • Payables Journal
    • Cash Requirements
    • Payments Listing
    • Purchases Summary by Supplier
    • Supplier Account History
    • Supplier Listing
    • Supplier Address Labels
    • Non-Posted Transactions
    • Nominal Ledger Distributions
  • Global account number change for specified suppliers.
  • On-demand posting with any number of postings per month.

Bank & Cashbook Module

The Bank & Cashbook Module provides functions to manage on-hand cash balances and banking transactions, including direct debits and standing orders.

  • Fully integrated with the Nominal/General Ledger, Purchases, and Sales.
  • Pre or post-dated transactions.
  • Prior period adjustments allowed.
  • Petty cash disbursements.
  • Bank account lodgements.
  • Bank account withdrawals.
  • Inter account transfers.
  • Interest & fees entry.
  • Bank account reconciliation.
  • Full edit & delete facility on all transactions.
  • Standing orders & direct debits by week, month, quarter, half-year, and year.
  • Standing orders & direct debits processed in batch mode.
  • Unlimited bank and cash accounts in any currency.
  • Full on-line bank/cash account history with inquiry facility.
  • Bank interest calculation facility.
  • 10 pre-configured reports:
    • Bank & Cashbook Journal
    • Cash Account Transaction History
    • Bank Account Transaction History
    • Unreconciled Transactions Report
    • Standing Orders Listing
    • Interest & Fees Summary
    • Petty Cash Purchases Summary
    • General Payments Summary
    • Non-posted Transactions
    • Nominal Ledger Distributions
  • History purge to selected date.
  • On-demand posting with any number of postings per month.
 

Sales/Invoicing Module

The Sales/Invoicing Module provides all of the functionality needed to manage customer records, enter product and service sales transactions, record payments from your customers and maintain pricelists.

  • Fully integrated with the Nominal/General Ledger.
  • Pre or post-dated transactions.
  • Prior period adjustments allowed.
  • Dunning Messages.
  • Automatic VAT/Sales Tax calculation.
  • Multiple VAT/Sales Tax rates per invoice.
  • Returned cheque processing.
  • Full edit & delete facility on invoices, & payments.
  • Automatic credit note facility.
  • Full on-line customer account history with drill-down facility.
  • Ability to add customer accounts "on the fly" during transaction entry.
  • Alphanumeric account numbers with unlimited number of customers.
  • Customers grouped by type - business or personal.
  • Full customer account edit/delete facility.
  • 12 pre-configured reports:
    • Open Invoices
    • Schedule of Receivables
    • Receivables Aging
    • Receivables Journal
    • Sales Summary by Customer
    • Customer Account History
    • Batch printing of invoices, credit notes & statements
    • Customer Listing
    • Customer Address Labels
    • Credit Limit Status
    • Non-Posted Transactions
    • Nominal Ledger Distributions
  • Document Design utility to create professional quality quotations, invoices, credit notes, and statements on plain paper.
  • Global account change for specified customers.
  • On-demand posting with any number of postings per month.
  • Electronic Invoicing for Quotations, Invoices, Credit Notes, & Statements.
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Artemis Accounts 2 - Additional Functionality.

The level 2 edition of Artemis Accounts is intended for users who need a more comprehensive invoicing facility than that provided in the level 1 edition. It adds goods-receiving, quotations, a report designer, and an asset register to the basic package. The following functionality and reports are provided:

Additional Functions

 

Additional Reports

  • Asset register with depreciation & disposal functionality.
  • Product & Service Codes.
  • 14 character alphanumeric item numbers.
  • 40 character descriptions.
  • Ability to add product codes "on the fly" during transaction entry.
  • Receiving register for non-invoiced receipts.
  • Up to 99 lines per purchase delivery.
  • Up to 99 deliveries per purchase invoice.
  • Receipt, invoice, & non-invoiced receipts inquiries.
  • Recurring purchase transactions by week, month, quarter, half-year, and year.
  • Recurring purchase transactions processed in batch mode.
  • Product and service sales invoices & quotations with free text facility and Dunning Messages.
  • Up to four prices per sales item.
  • Repeat sales invoice (same as, except).
  • Sales Quotation facility.
  • “One-click” conversion from quotation to invoice.
  • Up to 99 lines per sales invoice.
  • Multiple distributions per invoice.
  • Multiple distributions per receipt.
  • Recurring sales transactions by week, month, quarter, half-year, and year.
  • Recurring sales transactions processed in batch mode.
  • Full edit & delete facility on receipts, invoices, & payments.
  • Client/Server multi-user enabled.
  • Add-in modules supported.
 
  • Fixed Asset Listing.
  • Non-Invoiced Receipts.
  • Recurring Purchases.
  • Outstanding Quotations.
  • Recurring Sales.
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Artemis Accounts 3 - Additional Functionality.

The level 3 version of Artemis Accounts adds full inventory/stock control functionality, including small-scale assembly management, to the features provided in Artemis Accounts 2. The following functionality and reports are provided:

Additional Functions

 

Additional Reports

The Stock Module provides physical stock control functionality with multi-location stocking. Full Bill of Material functionality and assembly functions are also included to allow assemblies and kits to be created from stocked items.

  • Fully integrated with the Nominal/General, Purchase & Sales Ledgers.
  • Purchase Orders & Sales Orders.
  • Pre or post-dated transactions.
  • Prior period adjustments allowed.
  • Up to 10 stocking locations with “one-click” location transfers.
  • Five inventory costing methods - LIFO, FIFO, Standard, Actual, & Average.
  • Tracks up to 10,000 items.
  • Miscellaneous stock issues & adjustments.
  • Stock inquiries by item number and by location.
  • Kit reservation and part reservation by customer.
  • Supports physical stock takes and Cycle Counting with full ABC Analysis.
  • Multi-level BOM structuring.
  • Choice of traditional kitting or backflush for assembly operations.
  • Item number change facility.
  • Location naming facility
  • On-demand posting with any number of postings per month.
 

Many of the functions in this module have built-in picklists, count sheets, etc. The following 15 pre-configured reports are also provided:

  • On-Hand Detail
  • Allocations & reservations
  • Unplanned Stock Issues
  • Item History
  • Stock Activity
  • Stock Journal
  • Re-order Listing
  • Master Price List
  • Stock Record Detail
  • Assembly Status
  • Bill of Material Listing
  • Stock Valuation
  • Purchase Price Variance
  • Non-Posted Transactions
  • Nominal Ledger Distributions
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Client Server Editions - Additional Functionality.

Artemis Accounts 2 & 3 allow the application to be deployed over a local area network or a wide area network using TCP/IP protocols. Fully encrypted connections are used as part of the basic configuration and additional functionality includes the addition of a Server Administration Utility to manage user accounts, access control, and database management activities.

Conversion from single-user mode to client/server mode is achieved simply by the addition of a server application and all data entered in single-user mode can be made available to multiple users without any file upgrades or conversions.

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